Safety, Security and Administrative Services

Welcome to the LDH Safety, Security, and Administrative Services page! This site is set up for LDH Emergency Preparedness Designees, Safety Coordinators/Officers, Agency/Facility Property Managers/Liasions, and Telecommunication Coordinators/Liasions to obtain information regarding safety in the workplace, emergency preparedness planning, and to obtain the latest forms and policies affecting their respective areas of expertise.

LDH Safety Coordinators 

• LDH Safety Contacts Organizational Chart
• LDH Location Code and Contact Listing 

Office of State Buildings and Bienville Building Rules

• OSB Facility Rules Manual
• Bienville Building Rules
• Galvez Parking Rules and Regulations
• Tenant Interaction with Inmates

Emergency Preparedness Resource Links

• Governor’s Office of Homeland Security and Emergency Preparedness
• Federal Emergency Management Agency
• FEMA Emergency Management Institute Independent Study
• HHS Assistant Secretary Healthcare Emergency Preparedness Gateway (TRACIE)
• CMS Website Resource(s) on Emergency Preparedness Rule (CMS 3178-F)
• Centers for Medicare and Medicaid Services 
• National Weather Service:
  • Lake Charles 
  • Shreveport 
  • Jackson 
  • New Orleans 

Safety and Security Resource Links

• Office of Risk Management 
• Sedgwick Claims Reporting
• Sedgwick Safety and Security Mandatory Training
• Sedgwick Safety Presentations
• The Louisiana Code of Governmental Ethics
• Louisiana Employees Online (LEO) Training
• LDH Policy Site
• Self Audit Template (internal use only)

Emergency Preparedness Documentation

• Employee Emergency Directory Policy
• All Hazards Emergency Preparedness Policy

Safety and Security Audit Supporting Documentation

Section 1.1:  General Safety

• LDH General Safety and Loss Prevention Manual (training via LEO first 90 days of hire)
• LDH Weapons in the Workplace Policy
• LDH Workplace Violence Policy
• LDH Threat Management Plan:  Bienville Building
• Departmental Safety Policy Statement
• Governor Safety Policy Statement
• LDH Safety Rules (training via LEO first 90 days and annually)
• LDH Risk Communications Policy

Section 1.2:  Safety Meetings and Training

• Safety Meeting Sign Off Form
• LDH Required Training For Employees
• Building Safety (January thru March)
• Fire Safety Training (January thru March)
• Office Safety Training (April thru June - odd years)
• Safe Lifting (April thru June - even years)
• Storage Methods Training (July thru Septermber - even years)
• Accident/Incident Investigation and Transportation Claims Training (non-LEO user) (July thru September - odd years)
• Electrical Safety Training (October thru December)
• Emergency Equipment (your discression - only if you have emergency equipment you handle at your facility/location)

Section 1.3:  Inspections

• LDH Quarterly Building Inspection Form
• LDH Fire Drill Assessment Form
• HC-1-90 Form:  Hazard Control Log

Section 1.4: Incident/Accident Investigations

• DA2000 Form – Employee Incident/Accident Investigation Form
• DA3000 Form – Visitor/Contractor/Inmate Incident/Accident Investigation Form
• Job Safety Analysis Form 
• OSB Job Safety Analysis Confirmation Form

Section 1.5:  Return to Work

• Transitional Return to Work Policy
• DA WC4000 Form
• Employee Drug Testing Policy

Section 1.6:  Blood Borne Pathogens/First Aid

• Blood Borne Pathogen Policy
• Bienville Building Sharps Container Inspection/Disposal Process
• High Risk Blood Borne Pathogen Training Sign In Sheets July 1, 2018 - June 30, 2019
  • Region 1
  • Region 2
  • Region 3
  • Region 4
  • Region 5
  • Region 6
  • Region 7
  • Region 8
  • Region 9

Section 1.7:  Emergency Preparedness Plan

• Emergency Preparedness Plan of Operations

Section 1.8:  Hazardous Materials

• OSB Hazard Material Confirmation Form

Section 2.1: Driver Safety Program

• State Vehicle Policy
• Non State Employee Hold Harmless Form

Section 2.2:  Inspection and Repair of State Owned Vehicles

• DA 2073 Form – Vehicle Glass Repair/Replacement Loss Notice
• DA 424 Form – Vehicle Checklist
• DA 2041 Form:  State Vehicle Damage Report

Section 2.3:  Driver Training

• Authorization and Driving History Spreadsheet

Section 2.4:  Driver Record and Forms

• DA 2054 Form – Driver Authorization Form and Annual Supplemental Signature
• DA 2055 Form – Contractor Driver Auth. Form and Annual Supplemental Signature

Section 3.1: Bonds Crime, and Property Program

• LDH Bonds Crimes and Loss Control Program
• Movable Property Control Policy
• LaCarte Procurement Card Policy
• LDH Mail Handling and Postage Policy and Procedures

Section 3.2: Bonds Crime, and Property Employee Responsibility

• Card Holder Responsibility Slide
• Card Group, Approver, Agreement Date, and Course Completion Spreadsheet Template
• BOA Workflow Training for LaCarte/PCard
• Account Holder Instructions
• LaCarte Cardholder Listing 2019
• LaCarte Cardholder Responsibilities
• LA Administrative Code:  Chapter 3 Responsibility for Fiscal Approval
• Division of Fiscal Management:  Cash Handling Policy and Procedure
• LDH Audit Requirements for Contracts
• Reporting Losses Form – Louisiana State Property 1st Party Losses Reporting Form

Section 3.3: Security

• Bienville Security Procedures
• Bienville Building Parking Validation Contacts with Form
• Employee Access Badge Enrollment Form OSB-1
• Employee Access Badge Change Authorization Form OSB-2
• Employee Access Badge Replacement Form OSB-3
• Contractor Access Badge Enrollment Form OSB-8
• Contractor Access Badge Change Authorization Form OSB-8A
• Computer and Data Security Confirmation Form

Section 3.4:  Key Control

• Key Control Form

Section 4.1:  Equipment Management (Site/Office Specific)

• OSB Equipment Management Confirmation Form

Section 5.1:  Water Vessel (Site/Office Specific)

• OSB Water Vessel Confirmation Form
• LDH Water Vessel Operator Safety Policy
• Water Vessel Authorization Form (DA 2066)
• Water Vessel Operator Record Request Form
• Operator Boating Incident Report (DWF-BIR-010-OP)
• LDH Water Vessel Operator Monthly Inspection Form
• US Coast Guard Report (Form CG-2692)

Section 6.1:  Flight Operations (None)

• OSB Aircraft Confirmation Form

Administrative Services Policies and Forms

LDH Property Control

• LDH Movable Property Contol Policy (See above Section 3.1)
• Louisiana Property Assistance Agency Policy 
• Title 34
• OTS Approved Sanitization Methods
• Class Codes Not Required Data Sanitization
• Class Codes Required Data Sanitization
• OTS Sanitization Status Codes
• Form A - Asset Tag Request for New Acquisitions
• Form B - Traveling/Leased/Work At Home Asset
• Form C - Asset Out for Servicing/Repair
• Form D - Asset Transfer Request
• Form E - Request to Loan Assets Temporarily
• Form F - Request for Surplus (Data Sanitized Required Items Only) *Must be accompanied with Form G
• Form G - Data Sanitization Form *Must be accompanied with Form F
• Form H - Request for Surplus (No Data Sanitized) 
• Form I -  Request for Disposal 
• Form J - Sign Out/In Log

LDH Mailroom (Bienville Building)

• LDH Mail Handing and Postage Handing Policy and Procedures for LDH Administration Building (See above Section 3.1)
• LDH Mail Bundling Form

LDH Printables

• PPM64
• LDH Stationary and Business Card Policy

LDH Vehicles

• LDH State Vehicle Policy (See above Section 2.1)

LDH Telecommunications

• LDH Telecommunications Policy
• LDH Telecommunications Appointment for Agency,Facility, and District Coordinators/Liasions
• LDH Telecommunications Change Form
• LDH Device Acceptance Form
• LDH Telecommunications Device Request Form 
• LDH Telecommunications Stipened Request Form
• LDH Annual Telecommunications Stipened Renewal Form
• Request for LDH Zoom Conferencing Service (Individual License)
• Phone Bill Monthly Bill Certification Form (Centrix Lines Only)